Operations and Logistics Coordinator
Unmanned Aircraft Sensors and Services
Location: Seattle, WA
MicaSense is seeking an enthusiastic candidate to join the team as a Full-Time Ops and Logistics Coordinator. This role will be responsible for organizing the day to day operations and logistics of our principal office including facilitating the processing of incoming and outgoing orders/shipments, and coordinating with the sales and support teams to meet the priorities and timing of deliveries outbound and return of materials (RMA’s) inbound. Additionally, this role will provide support to the Finance Manager and Managing Director for finance/billing and general operations of the business. This position will be ideal for someone who enjoys multi-tasking, cross-functional experience, and is interested in being part of a fast-growing tech company.
Manage office organizational systems and processes; implementing new and improved systems and processes as needs are identified
Maintain Sales Reports and Charts for dissemination to staff
Support management of Salesforce customer database
Maintain the filing system, including packing lists, invoices, correspondence
Organize and prepare shipping documentation and packages for deliverables on a daily/weekly basis
Manage incoming and outgoing shipments and receivables in coordination with Support team
Help with monthly product inventory processing
Assist accounting team with light bookkeeping including entering AR & AP
Office purchasing, including generating and maintaining a standard office supply checklist of items that should be in stock at all times. Order against said list so that there are no stock-outs and maintain the physical organization of the supplies.
Act as the primary point of contact for suppliers and vendors, shipping companies, and building management.
Work closely with Human Resources to assist in the successful onboarding of new employees by orienting new employees to the physical office and various administrative processes and ensuring each new employee has the tools they require to be successful.
On a daily basis, receive and distribute physical mail for the team as well as coordinate various ingoing and outgoing packages.
Ensure that all visitors to the office are greeted and supported as appropriate.
Drive office culture through event planning for team socials and coordinate stocking of snacks & drinks for employees
Assist with travel and meeting coordination
Other duties as assigned
1-2 years of office administration, operations and/or logistics coordination experience or similar, ideally in start-up or high-tech environment
Highly proficient in Microsoft Office, Salesforce (or similar CRM tool) and comfortable with standard office IT tasks (new email account setup, online calendars etc.) and general technology aptitude
Excellent written and verbal communication skills
Demonstrates a high degree of personal and professional integrity
Ability to work effectively cross-functionally in a team environment
Ability to see organizational patterns clearly and streamline processes
Exceptional problem-solving skills
Self-starter; proactive and takes initiative, with the ability to work independently and quickly learn new skills.
Desire to work at a fast-paced startup company with ambitious goals and timelines
Your friends would describe you as someone who “just gets things done”
Benefits and Perks
Competitive salary + profit sharing bonus
Excellent medical and dental coverage
401K Retirement plan
Flexible working hours and personal time off
Excellent working environment in Fremont neighborhood, overlooking north side of Lake Union, with easy access to Burke-Gilman trail
Subsidized ORCA bus/metro passes
Access to office full kitchen with complimentary espresso, drinks, snacks
Impromptu NERF gun fights and mini-drone races